The Global Ad Sales organization is looking for an Executive Assistant to support Directors on the US Large Customer Sales (US LCS) team. This role will primarily support 2-3 leaders who oversee teams of 500+ employees in total. In addition to serving as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.
We are seeking a driven, bright, and motivated individual with a history of high performance to support our growing organization. This exciting role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift.
This role is based in New York City (JFK19) and requires five (5) days a week in office.
Key job responsibilities
• Complex calendar management and coordination of high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Hands events, management courses, team building activities, etc.)
• Planning space for the team and facilitating office moves
• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Identifying internal and external approaches to solve problems in a creative way
We are seeking a driven, bright, and motivated individual with a history of high performance to support our growing organization. This exciting role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift.
This role is based in New York City (JFK19) and requires five (5) days a week in office.
Key job responsibilities
• Complex calendar management and coordination of high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Hands events, management courses, team building activities, etc.)
• Planning space for the team and facilitating office moves
• Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Identifying internal and external approaches to solve problems in a creative way